What documents are needed for employment through an agency in 2025?

Job search in Poland through an employment agency is becoming increasingly popular among citizens of Ukraine and other countries. In 2025, legislation and requirements for employees continue to change, so it is worth being prepared to avoid problems when getting a job.

Preparation for a meeting with an employment agency

Employment through an agency is not just a formality but a serious stage in job searching. The first impression you make on the consultant will determine which vacancies will be offered to you. Here are some tips to help you prepare effectively:

• Neat appearance – even if you are looking for a physical job, cleanliness and a well-groomed look create a positive impression.
• Clear understanding of your goals – the agency works based on your experience and preferences. It is worth deciding in advance in which field you want to work and under what conditions.
• Preparation for a mini-interview – be ready to briefly describe your experience, education, strengths, and expectations regarding the job.

Key documents to have with you

By the time you contact the agency, you should have all the necessary documents to avoid wasting time collecting them after finding a suitable vacancy. In 2025, the list of key documents is as follows:

1️⃣ Identity document

Depending on your citizenship, this may be:

• Passport – biometric or international.
• Residence card or resident card (for those who already have legalization in Poland).
• Visa or visa-free stamp (for those who have just arrived in Poland).

2️⃣ Resume (CV)

Although some agencies may accept you without it, having a resume significantly increases your chances of quick employment. The document should include:

• Personal data (name, contact number, e-mail).
• Work experience (indicating the period and positions held).
• Education, courses, and certificates.
• Additional skills (e.g., language proficiency or equipment handling).

3️⃣ Licenses and qualification certificates

Depending on the type of job, you may need additional documents:

• Driver’s license – if you plan to work as a driver or courier.
• License for special equipment (e.g., UDT for working with forklifts).
• Medical certificates – especially for medical work, the food industry, or caregiving roles.

4️⃣ Sanitary book (Książeczka sanepidu)

If you plan to work in gastronomy, food trade, or childcare institutions, you will need a sanitary book. Issuing this document may take up to 3 weeks, so it is worth obtaining it in advance.

5️⃣ Documents confirming legal stay in Poland

For workers from Ukraine and other non-EU countries, the following may be required:

• Statement of intention to employ (Oświadczenie o zamiarze powierzenia pracy) – issued by the employer.
• Work permit (Zezwolenie na pracę) – if the vacancy requires official permission.
• PESEL – sometimes needed for official employment and opening a bank account.

What will change in 2025?

• Increased agency control – Poland continues to tighten regulations on employment agencies, which means a more thorough check of candidates’ documents.
• Mandatory health insurance – many vacancies in 2025 require health insurance, which can be arranged in Poland.
• Remote interviews – due to digitalization, more agencies are conducting candidate registrations online.

Conclusions

To quickly find a job through an agency in Poland in 2025, it is worth preparing in advance, having all the necessary documents, and clearly understanding your expectations regarding vacancies. Contacting an agency is the first step towards stable earnings and legal residence in Poland. Do not delay preparation and do everything possible to make the employment process as fast and comfortable as possible.